Exhibitors

EXHIBITOR AREA FAQ

What is an exhibitor?

An exhibitor is a merchant selling or promoting branded items.

 

This space also includes our Partners, the convention charity, area conventions as well as interests groups such as local anime/manga clubs. We also welcome local/regional authors/artists who are strictly promoting a book/webcomic/etc. All exhibitors receive one 8′ x 30″ table and a number of badges determined by exhibitor type.

 

The Exhibitor area will be located in Exhibit Hall C along with our Artist Bazaar participants and the Demo Arena. If you are an entity wishing to spread the word about your event or product, keep reading! If you are a local or regional convention interested in a table exchange, please visit our Convention Exchange Program page.

 

Which type of exhibitor are you?

 

Type I – Partner/Guest of TnT

It takes a lot of time, effort, and money to make a convention like Tokyo in Tulsa run smoothly. Whether it’s financial backing or services rendered, our Partners help make it happen. This category is strictly for those that have a contract with Tokyo in Tulsa. If you are interested in becoming a Partner, please let us know via the contact form.

[cost: included in package; badges received: TBD]

 

Type II – Non-Profit Organizations/Government or Educational Institutions

Tokyo in Tulsa is happy to provide space for any non-profit organizations and/or government/education institutions who would like to promote themselves. Please note: groups must be able to provide proof of non-profit status upon request.

 

[cost: $0; badges received: 2-4]

 

Type III – Community Arts & Enrichment

Community Arts & Enrichment includes local/regional authors and artists as long as they are only promoting their items. Type IV exhibitors simply promoting their product may able to procure a space for $87.50; type IV exhibitors selling a branded product (no fan art) may procure a space for $175.  Community programs/events without a 501(c)(3) status would also fall into this category.

 

[cost: $87.50/$175; badges: 2]

 

Type IV – Corporate/Professional

Corporate exhibitors are any other businesses that do not fall into the above categories.

 

[cost: contact for pricing; badges: TBD]

 

 

If access to an electrical outlet is required, exhibitor must pre-purchase at a rate of $25. Access to an Exhibit Hall A Only wifi network will also be available for a rate of $10. Table pricing listed above does not include applicable taxes and fees.

 

How do I become an exhibitor at Tokyo in Tulsa?

All exhibitors will need to apply via the contact form. As all applications will be reviewed, exhibitors MUST submit a way to view their work/services - website, tumblr, facebook page, etc. To request an application, please send an email to Exhibitors via the contact form.

As all applications will be reviewed, exhibitors MUST submit a way to view their work/services - website, Tumblr, Facebook page, etc. If you meet the requirements of an exhibitor, you can apply here.

 

Please note that completion of the application does not guarantee a spot in the Exhibitor Area. After an application has been reviewed, an exhibitor will either 1) receive an invitation to register, 2) be placed on a wait/stand-by list, or 3) receive a recommendation to apply again in 2020.

 

What if I have to cancel my exhibitor space at TnT?

Refunds are offered as follows:

  • February 1, 2020 ends         100% refund
  • April 12, 2020 ends            50% refund

 

 

Please review the main FAQ before submitting further questions via the Contact Form.